Payroll Technician (2 Positions) (Accounting Services) -District
Application Deadline
Interested candidates must apply by the deadline listed below by8:00 p.m., Pacific Standard Time.07/01/24
Department:Accounting Services (D)
Position Type:Support Staff (Classified / Confidential)
Student Position Type
Student Employment Location/Department
College/Campus:District
Physical location of the position:District
If off-site, please specify location.
Employment Type:Full-Time
If Part-Time, indicate the number of hours per week
Position Length:12-month
Salary Range:Grade L
Salary Amount:$6,411 - $7,804
Salary Type:Monthly
Is this position categorically (grant) funded?No
If categorically (grant) funded, date funded through:
Department Specific Needs:
Job Description
Basic Function:BASIC FUNCTION:
Under the supervision of the area Manager, performs a variety oftechnical tasks of above-average difficulty in connection with thepreparation of the District's payroll.
PROVIDES WORK OR LEAD DIRECTION TO:
Not applicable.
Education:EDUCATION:
Graduation from high school or GED equivalent.
Experience:EXPERIENCE:
Three years of directly related experience in financialrecordkeeping is required. One year in a school accounting officeor payroll experience is desired.
KNOWLEDGE OF:
Methods, practices, principles, procedures and terminology used ina payroll office; common computer software applications andprocesses, including Excel and Word; payroll preparation softwareapplications.
ABILITY TO:
Learn, apply, and explain rules and regulations; work withestablished procedures, as well as, complex situations requiringthe exercise of judgment and initiative; work cooperatively andeffectively with District and county personnel; work under pressureof recurrent deadlines with frequent interruptions; understand andcarry out complex instructions, both oral and written; operate10-key calculator; establish and maintain effective relationshipswith others.
Licenses/Certifications:LICENSES/CERTIFICATIONS:
None
Other:COMMITMENT TO DIVERSITY:
Candidate must demonstrate clear evidence of sensitivity to andunderstanding of the diverse academic, socioeconomic, cultural,disability and ethnic backgrounds of community college students,staff, and the community.
CONTACTS:
Co-workers, other departmental personnel, employees, RiversideCounty Office of Education, PARS, STRS, and PERS retirementsystems, CTA and CSEA unions, EDD, federal and state agencies,financial institutions, mortgage companies, and otheremployers.
WORKING CONDITIONS:
Normal office environment.
Duties and Responsibilities:REPRESENTATIVE DUTIES:
1. Prepares various reports for internal and external agencies,including but not limited to the Public Agency Retirement System,Public Employee Retirement System, and State Teachers RetirementSystem. Prepare worksite reports, labor distribution reports,hours/days tracking, load bank summaries, seniority reports,reassigned time spreadsheets, and step and column projections;prepares, assesses, and validates employee payroll data for outsideagencies.
2. Prepares, calculates and codes all pay documents, includingteaching assignments, stipends, differential pay and timesheets;assesses, evaluates and confirms payroll balancing for allcertificated, classified, confidential, and student employees,adhering to schedules and timelines established by the District andthe Riverside County Office of Education.
3. Processes and records all new employee paperwork and necessarydocuments, including but not limited to New Employee AuthorizationTransmittals, retirement forms, direct deposit forms, tax forms,and attendance cards for distribution to all outside agencies;prepares and maintains employee file folders, and enters employeenumbers into Datatel and tracking spreadsheets.
4. Maintains and enters all employee modifications, includingvoluntary deductions, name, address, contract pay increases,anniversary step increases, approved cost of living adjustments,federal and state withholdings, direct deposit information,position, pay frequency, worksite and budget code changes for allregular positions and any extra duty assignments including specialprojects; maintain accurate salary history records and senioritylists.
5. Explains and provides details for the method of pay and payrollforms to new employees.
6. Maintains complete and accurate confidential attendance recordsin compliance with District, State and Federal guidelines,including the calculation of leaves earned and used and enters datafor the employees' paycheck stub.
7. Enters payroll data into the District's payroll software togenerate payroll warrants and required reports.
8. Files employee documents, earnings records, teachingassignments, Notice/Change of Employment; boxes all payroll recordsfor archive storage.
9. Answers phone calls or emails regarding employees' payrollinformation and requests for data.
10. Prepares adjusting entries for W-2s, including workers comp,ARS and AFLAC.
11. Tracks, records, and prepares prior year liabilities foryear-end processing including vacation and compensatory time andall hours/days worked prior to June 30th for payment beyond July1st.
12. Participate in District-provided in- service training programsand user group meetings, including payroll calendar year-endworkshops provided by the Riverside County Office ofEducation.
13. Reads, interprets, and adheres to guidelines presented by theCSEA, CTA, and Management contracts and Education Code.
14. Prepares and maintains accurate records for all approvedworkers' compensation absences and payments.
15. Participates in District-provided in-service trainingprograms.
16. Maintains a friendly, supportive atmosphere for students,staff, faculty, and the public.
17. Performs other duties, related to the position, asassigned.
Duties and Responsibilities - Continued:
Duties and Responsibilities: - Continued
Conditions of Employment:CONDITIONS OF EMPLOYMENT:
SALARY: Salary grades consist of nine steps. A new employee isnormally placed on Step 1 of the grade. Changes in step placementtake place on the first day of the first month following theanniversary date of attaining permanent classified employee statusuntil the maximum of the grade is reached.
HOLIDAYS: There are 13 holidays observed each year. A pro-ratareduction will be made for employees working less than full-timeand less than twelve months.
VACATION: Employees are granted 12 days of vacation per yearthrough the first five years of service to the District; 15 daysafter completion of five continuous years of service to theDistrict; 20 days after completion of ten continuous years ofservice to the District; and 22 days after completion of 15continuous years of service to the District. This computation isbased on full-time, twelve-month employment. A pro-rata reductionwill be made for employees working less than full-time and lessthan twelve months.
SICK LEAVE: One day of sick leave for each month of service isgranted. This is based on full-time, twelve-month
employment. A pro-rata reduction will be made for employees workingless than full-time and less than twelve
months. There is no limit to the number of days of sick leave whichmay be accrued.
FRINGE BENEFITS: The District provides a health and welfare benefitpackage for employees and legal qualifying dependents. Thoseemployees working less than full-time and less than twelve monthswill receive a pro-rata share of the benefit package. The dollarvalue of the package is a subject of negotiation between theDistrict and the Bargaining Unit.
The work location and assignment within a job classification isdetermined by the District and may be subject to change.
All offers of employment will be contingent upon the availabilityof funds and approval by the Board of Trustees.
The Riverside Community College District is an equal opportunityemployer and recognizes the need to provide reasonableaccommodations to employees with disabilities. For moreinformation, contact (951) 222-8039.
The Riverside Community College District complies with all federaland state rules and regulations and does not discriminate on thebasis of ethnic group identification, national origin, religion,age, gender, gender identity, gender expression, race, color,ancestry, genetic information, sexual orientation, physical ormental disability, or any characteristic listed or defined inSection 11135 of the Government Code or any characteristic that iscontained in the prohibition of hate crimes set forth insubdivision (1) of Section 422.6 of the California Penal Code, orany other status protected by law. This holds true for all Districtemployment opportunities. Inquiries regarding compliance and/orgrievance procedures may be directed to the District's Title IXOfficer/Section 504/ADA Coordinator. Harassment of anyemployee/student with regard to ethnic group identification,national origin, religion, age, gender, gender identity, genderexpression, race, color, ancestry, genetic information, sexualorientation, physical or mental disability, or any characteristiclisted or defined in Section 11135 of the Government Code or anycharacteristic that is contained in the prohibition of hate crimesset forth in subdivision (1) of Section 422.6 of the CaliforniaPenal Code, or any other status protected by law, is strictlyprohibited. The Title IX Officer, Section 504/ADA Coordinator forthe District Lorraine Jones, 3801 Market St., Riverside, CA 92501.Telephone Number is: (951) 222-8039.
Work Hours/Work Days for Classified and Hourly PositionsOnly:Monday - Friday: 7:30am - 4:00pm
Required Applicant Documents:Resume or Curriculum Vitae
Cover Letter
Other Document:
Optional Applicant Documents:Letter of Recommendation 1
Letter of Recommendation 2
Letter of Recommendation 3
Other Document:
Effective Employment Date:Anticipated start date: August2024
Application Deadline:07-01-2024
Special Comments:IMPORTANT NOTICES:
Only electronic, on-line applications are accepted. All supportingmaterials, required or optional, must also be in electronic formatsand attached to the electronic, on-line application when applying.Supporting materials are only accepted as Adobe Acrobat (.pdf) orMicrosoft Word files and must be less than 2 MB in size.
An application will not be considered complete unless all RequiredDocuments are electronically attached to the application by theApplication Deadline date. An incomplete file may subject thecandidate to disqualification.
Paper applications and supporting materials WILL NOT beaccepted!
Letters of reference must be non-confidential and submittedelectronically when applying on-line.
Interested candidates must apply by the deadline listed above by8:00 p.m., Pacific Standard Time.
The Riverside Community College District does not require testingat the initial application filing period. As you progress throughthe selection process, you may be required to perform a job-relatedtest based on the needs of the work area for which you are beingconsidered.
The District will make reasonable accommodations for applicantswith disabilities. Applicant should contact Diversity and HumanResources at (951) 222-8595 for assistance.
Application Types Accepted:Classified/Management/ConfidentialApplication
To apply, visit: https://pa379.peopleadmin.com/applicants/Central?quickFind=61355
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