Coordinator, Federal Programs (2024)

Primary Function

Plans, coordinates, and monitors the implementation and evaluation of federal Elementary and Secondary Education Act (ESEA) programs, including but not limited to Federal Title programs and McKinney-Vento. Laser-like focus on achieving equitable access and outcomes for supported student groups.

Supervised By

Director of Strategic Initiatives and/or appointed designee(s)

Essential Functions

1. Plans for and develops program plans and budgets for all Federal Title programs and McKinney-Vento in collaboration with district leadership.
2. Directs the implementation and management of Federal programs/grants in compliance with federal and state laws, regulations and District policy including all activities that directly affect students, staff, and patrons of the programs.
3. Administers grant funding to align with district strategic plan and to meet the needs of students, staff, and community in the most effective manner possible.
4. Supports school efforts to improve equitable access and outcomes for supported student groups using Federal Title funds.
5. Establishes and maintains collaborative relationships with community organizations, state and federal agencies, and families.
6. Establishes and maintains collaborative and productive relationships between departments and with a diverse range of colleagues.
7. Directs the monitoring and evaluation of legislative and legal issues that relate to federal programs.
8. Respond to both professional and the public need for information; monitor the informal effectiveness of the educational program through personal contact; and plan for correction and revision when necessary.
9. Hires, supervises, and observes in-person the work of program staff and provides coaching and feedback for the purpose of program improvement and personnel evaluation.
10. Coordinates the identification, assessment, and supplemental service for educationally disadvantaged students.
11. Establishes and maintains cooperative relationships with community agencies and organizations and explores ways and means of using community and school resources to provide services to students.
12. Surveys the district’s needs for programs and prepares reports, proposals, and recommendations to obtain approval and/or external funding.
13. Supervises preparation of outside funding grant applications for program(s) in area of responsibility.
14. Serves as a liaison between the district, other districts, associations, and state, county, and regional government agencies regarding issues of any of the previously mentioned state/federal programs.
15. Acts as a point of contact for Community Based Organizations (CBOs) and Parent Advisory Committees(PACs) supported through managed grants.
16. Directs the development of recommendations of district policies for services to students within the scope of programs within federal programs.
17. Attends on-site meetings with small and large groups of people internal and external to the district.
18. Coordinates and attends school improvement activities, including planning for and implementation of school-wide and Comprehensive School Reform programs with schools, state agencies, and other district departments.
19. Develops and disseminates program information and materials; makes presentations to interested agencies and community organizations.
20. Coordinates the collection of student data for program assessment and reporting; completes reports for state/federal grants.
21. Prepares plans for resource development through private and federal grants.
22. Prepares long and short-range plans for state/federal programs and coordinates plans with school, district, state, and federal goals.
23. Provides guidance and leadership to coordinators, program assistants, and specialists in planning programs to meet a variety of special needs; and reviews such plans to ensure compliance with state, federal, and local regulations on District premises.
24. Demonstrates punctual and regular onsite supervisory support and attendance.
25. Performs other duties as assigned.

Minimum Qualifications

1. A valid and current Oregon Administrator’s License
2. Master’s degree or equivalent training
3. Five (5) years of successful teaching experience resulting in acquired skills in planning, organizing, and controlling a major area of responsibility.
4. Skill in the identification, development, implementation, and assessment of curriculum and/or instructional programs.

Preferred Qualifications

One (1) or more years of experience in an administrative role.

Work Environment

Climate controlled office setting and exposure to moderate noise intensity levels. High level of contact with district personnel and the community, including frequent visits to schools, evening meetings, and weekend events. Regularly works on-site in the District. Occasional remote work is possible with permission of the supervisor.

Physical Requirements

Frequent reaching, handling, fingering, talking and hearing. Mobility to work in a typical office setting and use standard office equipment. Stamina to remain seated and maintain concentration for an extended period and/or to frequently move from sitting position to standing, walking, stooping and kneeling. Hearing and speech to communicate in person or over the telephone.

Vision: Frequent near acuity; occasional far acuity. Vision to read printed materials, computer screens and/or other monitoring devices.

Strength: Sedentary/Light – Exert force to 15 pounds occasionally or a negligible amount of force frequently to lift, carry, push, pull or move objects.

Term of Employment

12 months.

Salary Level

Placement on the Salem-Keizer Public Schools supervisory salary schedule.

Evaluation

Performance of this position will be evaluated according to the District’s process for the evaluation of supervisory personnel.